Category: Accounting & Payroll Administration


The Responsibilities of Payroll Administrators

Everyone works to get paid. You can love your job and be working in a field you’re truly passionate about, but without being paid, you probably wouldn’t be able to continue to do so.

The job of a Payroll Administrator requires a lot of responsibility, as you are the person making sure that everyone else is getting paid. If you’re interested in becoming a Payroll Administrator, we explore the roles and responsibilities you may face in this position and what they mean.

Manage Employee Pay

One of the most important day-to-day duties and responsibilities in this role is making sure that everyone is paid and paid correctly.

Payroll Administrators are often part of the human resources team, and whether you’re managing pay for a huge company or little business, the responsibility is the same. You will have to make sure that salaries are being paid and everything in this area is running smoothly. This could include, but isn’t limited to:

  • making sure new employees have been set up on the system
  • managing the pay of changing job roles of individuals working in the company
  • updating any salary changes either due to inflation, promotion or changing of hours

Though salaries are often only paid once a month, there can be a lot of work surrounding the pay days of the team alone and requires sharp attention to detail. Naturally, the bigger the company, the more pay cheques you will need to manage.

In a career that can involve a lot of pressure, the right qualifications from a great private college can certainly make a huge difference. Citi College offers just that, with tailored courses to suit your needs.

Manage Timekeeping Systems

Timekeeping is a vital part of many industries, especially those that require a lot of shift-based work. Shift work can be great for the right type of person, as it allows them to increase or reduce their hours when they need to.

However, with changing shift patterns, team member holidays, maternity leave and much more, timekeeping can feel like a full-time job. Much of the management of the timekeeping system of a company falls on the shoulders of the Payroll Administrator.

When it comes to managing these systems, you will be required to make sure that everything is how it should be and that there are no errors or inaccuracies in what has been inputted. Incorrect information, often something as simple as a typo, can mean an individual isn’t paid enough; or maybe even paid too much.

In the world of business, where cash flow is incredibly important, being certain that only the right amount is being paid to everyone is crucial.

Answer Payroll Queries

As part of the human resources team, you will be in charge of answering any employee questions about payroll.

Pay can be a sensitive topic for many, so good communication skills are vital in this part of the role. From queries about their insurance and pension plans to complaints that their pay cheque isn’t correct, there can be a number of questions to handle on a daily basis.

Though you will have support from the rest of the human resources team and fellow payroll clerks, it’s vital that you hone these people skills if you want to do well in this part of the role.

Maintain Payroll and Records

If you’ve worked for a company before or have run your own business, you’ll know that documents surrounding money are very important. They are often needed for tax purposes, many of which are also confidential.

So whether it’s holding onto business tax information that cannot be misplaced or sensitive employee financial information that should be kept between you and the employee, there can be a lot to manage and safeguard.

Whilst this might seem like a lot of pressure, it’s certainly something you will become accustomed to the longer you are in this role.

Get the Qualifications You Need From Citi College

Few things can prepare you for a Payroll Administrator role more than a diploma with this specific career path in mind.
Citi College, operating within Toronto and Mississauga, is dedicated to making sure that you are prepared for this important role with our Diploma in Accounting & Payroll Administration.

The course is aimed to educate you on the day-to-day responsibilities of someone in a payroll position while also providing you with invaluable business knowledge. Those graduating with this diploma truly begin their journey into this career with a head start

We also provide a number of exciting opportunities at Citi College, like diplomas in healthcare and business. Contact us today to start taking ownership of your future.


How Do I Become A Bookkeeper In Ontario?

The profession of bookkeeping is an honest one, regularly dealing with a business’s financial data and ensuring it is all accurate and up to date. Due to the importance of this role, some bookkeepers are needed by managers to help make strategic and sensible decisions regarding the future finances of the company.

According to national projections beginning back in 2019, by 2028 there should be 89,600 new positions in the bookkeeping profession. While many of those positions will be filled by new graduates, current statistics project that there will be around 2,700 unfilled positions in that time, making it an incredibly accessible field.

What Is Bookkeeping?

Those less informed about the data-analysis structure of a company may easily confuse bookkeeping with accounting, though the roles are entirely different. Unlike accountants and accounting technicians who analyze and utilize the data provided to them, bookkeepers are the ones who provide it.

Throughout a branch or even a company, bookkeepers are the people who know and understand the most about a business’s finances. At all times, they are aware of how well or how poorly a business is doing, what the company’s pitfalls are, and what they need to do to balance the books. Any company, no matter how large or small, is encouraged to have a designated bookkeeper.

Skills & Qualifications

Despite mentioning that bookkeeping is different from accounting earlier in this blog, many of the core skills and qualifications needed remain the same. To become a bookkeeper in Canada, you will need to have completed high school as well as a college program dedicated to disciplines such as bookkeeping and accounting.

Acquiring a diploma in accounting and payroll administration is a great way to start your career, as it acts as a perfect qualification for any desired position as an accountant, accounting technician, or bookkeeper. Citi College of Canadian Careers in Ontario offers such courses and accepts recent immigrants and recent local graduates alike.

As for skills, your mathematical and organizational abilities will be in high demand; bookkeepers must regularly make calculations, create and maintain accounts, and format financial data. Keen attention to detail is a requirement, as a single incorrect figure in the financial data could drastically impact a business. Similarly, a well-spotted mistake could prevent disaster.

Accounting & Payroll Administration Diploma Program

Citi College’s accounting and payroll administration diploma program offer everything you need to be a bookkeeper in terms of both skills and qualifications. Modern organization software such as Microsoft Word, Excel, PowerPoint, and Access will be covered as they are industry standards – this also ensures older students have a firm grasp of this technology.

Similar lessons on technology will include proper use of an OS as well as browsers. The course will also run students through commonly used programs such as Quickbooks Pro, Sage 50, and Sage 300 ERP.

With regards to the specific knowledge behind bookkeeping and accounting, this will be taught through several modules on the fundamentals of each area. The introduction to the course will be given alongside the fundamentals of accounting, there will be multiple modules on the fundamentals of payroll, as well as one on proper compliance and legislation.

Take A Bookkeeping Course In Toronto Today! Contact Citi College!

Bookkeeping is a fantastic profession, both mentally challenging and easy to excel at. You will be the lifeblood of the company, and the first point of contact with all things finance related. At an average of $25/hour, your hourly wage will likely be several dollars higher than the national average, allowing you to get ahead in life and have extra cash for the finer things in life.

If you find yourself in Toronto or Mississauga and want to take the first steps towards your new career, then sign up for a bookkeeping course with Citi College today! Contact us and see how one of our courses can change your life forever!


The Most Popular Accounting Courses in Toronto

With lots of demand and good job prospects for accountants across Canada, you may be looking into a career in accounting. Accounting is a popular diploma across Toronto and the GTA, with various courses available in the area.

At Citi College, we offer three accounting courses, including Accounting and Payroll Administration, Computerized Accounting, and Office Administration and Accounting. Our courses are designed to help you gain the technical skills for a career in accounting.

Each of our courses features unique elements suited to a range of job opportunities. To help you decide which is the right one for you, we’ve gathered information about each course for you to take a look at.

Accounting & Payroll Administration

Our Accounting and Payroll Administration diploma prepares students for jobs within these two areas. It teaches multiple software systems for computerized accounting and helps you learn the technical skills required for a career in this sector.

Our course will allow you to qualify for the Payroll Compliance Practitioner Certification offered by the Canadian Payroll Association and is a good choice for anyone who is good with calculations and formulas, is detailed-oriented, and has good analytical skills.

Computerized Accounting

The Computerized Accounting diploma we offer at Citi College runs for 24 weeks and is a good choice if you’re analytical and have good attention to detail.

The course takes a hands-on approach to learning the concepts of computerized accounting and teaches you valuable skills for business. It covers the most up-to-date software for computerized accounting, ensuring that you enter the workforce as prepared as possible.

The technical skills you learn in our course will help you stand out to employers and get the most coveted roles in the accounting industry in Toronto.

Office Administration & Accounting Specialist

The Office Administration and Accounting diploma here at Citi College runs for 24 weeks and teaches accounting principles and software applications. It combines the foundations of office administration with computerized accounting to ensure you have the most up-to-date knowledge of industry practices.

You’ll learn everything from accounting and budgeting to planning and cash flow, helping you become an asset in any role you take after course completion. Teaching in this course blends classroom-based learning with lab exercises to help get a feel for the reality of your industry.

If you’re good with numbers and enjoy being analytical, this is an excellent course for you to choose!

Searching For An Accounting Diploma Program In Toronto? Contact Citi College!

Citi College is proud to offer three diverse options when it comes to accounting courses. If you’re looking for a course run by industry leaders with a hands-on learning approach, you’ve come to the right place!

If you’re struggling to decide which course is right for you, our admissions team is always available for a chat to help you decide which course is best for you and your career. Contact Citi College today to learn more about our accounting courses!


What Is An Accounting & Payroll Administration Program?

What Is An Accounting & Payroll Administration Program?

Choosing the right course for you can be a difficult thing. It often feels overwhelming and confusing because there are so many different options. It’s difficult to determine which course will be right for you and your skills, therefore oftentimes you need to research and learn more about them.

An Accounting & Payroll Administration program is perfect for people who love to work with numbers and have a keen and analytical mind. During this program, you could learn about accounts, financial statements, and journal entries that would make you valuable to any business.

You will leave this diploma with countless skills and a greater understanding of accounting & payroll due to the incredible range of modules. The career opportunities in this industry are rife and worth waiting for.

Career Opportunities

An accounting & payroll specialist is an important role in any business. In the workplace, they are often responsible for the financial aspects of the company. This can include organizing the accounts, reading statements, coordinating staff payroll, and more. It is a multifaceted role with a lot of responsibility as you progress up the ladder.

Accounting offers many opportunities for promotions and to continue to achieve highly in your field. Whether you undertake a role in business or finance, accounting & payroll specialists will remain in demand despite general unemployment and dipping markets. It is a skill set that is always necessary to any working business.

Potential career opportunities after graduation include:

  • Payroll Administrator
  • Payroll Compliance Officer
  • Payroll Clerk
  • Benefits Clerk
  • Accounting Assistant
  • Accounts Clerk
  • Accounts Receivable
  • Accounts Payable
  • Bookkeeper

To discuss your career, get in touch with the career service for any extra support.

As well as these career options, this diploma offers you the ability to undertake the Canadian Payroll Association’s certifications to progress yourself and your career even further. With Citi College, the opportunities for your progression are endless.

How Long Does The Program Take?

At Citi College, the Accounting & Payroll Administration diploma takes 36 weeks on average with our flexible learning program. This course allows you to manage your studies and responsibilities simultaneously. We recognize that everyone will have different levels of knowledge and our course is catered to bringing everyone up to the same level.

The course modules available cover areas of accounting and payroll that will provide you with a well-rounded knowledge of these specialisms. Ranging from Sage 50 and 300 to payroll fundamentals, our diploma offers a wide variety of modules.

As well, you’ll receive training with specialist software that will leave you with employable skills in any industry. The software training includes Microsoft Office, Internet Explorer, and Windows Operating System.

With these modules, you will learn a series of soft and hard skills that will enhance your knowledge and employability.

Accounting & Payroll Administration Program in Toronto & Mississauga

Citi College is thrilled to offer this wide-ranging Accounting & Payroll Administration program to all students. Available at both our Toronto and Mississauga campuses, our diploma is perfect to take your career to the next level. With our flexible start dates and course structure, it couldn’t be easier to start your education with us now.

At Citi College, your learning experience will be truly enriched by our industry-experienced instructors and in-depth courses. To hear more about our Accounting & Payroll Administration program, get in touch with us now.