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Everyone works to get paid. You can love your job and be working in a field you’re truly passionate about, but without being paid, you probably wouldn’t be able to continue to do so.
The job of a Payroll Administrator requires a lot of responsibility, as you are the person making sure that everyone else is getting paid. If you’re interested in becoming a Payroll Administrator, we explore the roles and responsibilities you may face in this position and what they mean.
Manage Employee Pay
One of the most important day-to-day duties and responsibilities in this role is making sure that everyone is paid and paid correctly.
Payroll Administrators are often part of the human resources team, and whether you’re managing pay for a huge company or little business, the responsibility is the same. You will have to make sure that salaries are being paid and everything in this area is running smoothly. This could include, but isn’t limited to:
- making sure new employees have been set up on the system
- managing the pay of changing job roles of individuals working in the company
- updating any salary changes either due to inflation, promotion or changing of hours
Though salaries are often only paid once a month, there can be a lot of work surrounding the pay days of the team alone and requires sharp attention to detail. Naturally, the bigger the company, the more pay cheques you will need to manage.
In a career that can involve a lot of pressure, the right qualifications from a great private college can certainly make a huge difference. Citi College offers just that, with tailored courses to suit your needs.
Manage Timekeeping Systems
Timekeeping is a vital part of many industries, especially those that require a lot of shift-based work. Shift work can be great for the right type of person, as it allows them to increase or reduce their hours when they need to.
However, with changing shift patterns, team member holidays, maternity leave and much more, timekeeping can feel like a full-time job. Much of the management of the timekeeping system of a company falls on the shoulders of the Payroll Administrator.
When it comes to managing these systems, you will be required to make sure that everything is how it should be and that there are no errors or inaccuracies in what has been inputted. Incorrect information, often something as simple as a typo, can mean an individual isn’t paid enough; or maybe even paid too much.
In the world of business, where cash flow is incredibly important, being certain that only the right amount is being paid to everyone is crucial.
Answer Payroll Queries
As part of the human resources team, you will be in charge of answering any employee questions about payroll.
Pay can be a sensitive topic for many, so good communication skills are vital in this part of the role. From queries about their insurance and pension plans to complaints that their pay cheque isn’t correct, there can be a number of questions to handle on a daily basis.
Though you will have support from the rest of the human resources team and fellow payroll clerks, it’s vital that you hone these people skills if you want to do well in this part of the role.
Maintain Payroll and Records
If you’ve worked for a company before or have run your own business, you’ll know that documents surrounding money are very important. They are often needed for tax purposes, many of which are also confidential.
So whether it’s holding onto business tax information that cannot be misplaced or sensitive employee financial information that should be kept between you and the employee, there can be a lot to manage and safeguard.
Whilst this might seem like a lot of pressure, it’s certainly something you will become accustomed to the longer you are in this role.
Get the Qualifications You Need From Citi College
Few things can prepare you for a Payroll Administrator role more than a diploma with this specific career path in mind.
Citi College, operating within Toronto and Mississauga, is dedicated to making sure that you are prepared for this important role with our Diploma in Accounting & Payroll Administration.
The course is aimed to educate you on the day-to-day responsibilities of someone in a payroll position while also providing you with invaluable business knowledge. Those graduating with this diploma truly begin their journey into this career with a head start
We also provide a number of exciting opportunities at Citi College, like diplomas in healthcare and business. Contact us today to start taking ownership of your future.
